• VESS Bylaws

Article I – Name

The name of this organization shall be the “Vascular and Endovascular Surgery Society” (hereinafter the “Society”). Formerly Peripheral Vascular Surgery Society, Established in 1976

Article II – Mission and Objectives

The Mission of the Society shall be To improve the quality and safety of vascular & endovascular surgical procedures and general vascular care through education, scholarship, advocacy and leadership.

The Objectives of the Society shall be:

  1. To provide a diverse and inclusive forum for the early career vascular surgeon.
  2. To promote basic and clinical research exploring vascular surgery.
  3. To educate vascular surgeons on effective procedures, therapies and approaches to care.

The Society shall carry on activities:

  • As a corporation exempt from Federal income tax under Section 501 (C) (3), of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), or;
  • As a corporation, contributions to which are deductible under Section 170; Furthermore, no part of the net income of the Society or its property or assets shall at any time inure to the benefit of any individual member, or of any private individual, or be used to promote the candidacy of any person seeking political office.

Article III – Membership

There shall be six types of membership:

  1. Active
  2. Inactive
  3. Honorary
  4. Candidate
  5. Associate
  6. Medical Student
  1. Active Membership of this Society shall be limited to physicians of good professional standing who have completed an ACGME-approved vascular surgical residency or fellowship, or equivalent foreign advanced training, who have a sustained major interest and active practice in vascular and endovascular surgery and who are certified by the American Board of Surgery or its equivalent. Active Members shall be required to pay annual dues. Active members have voting privileges, can serve on committees, sponsor new member applications as well as submit and sponsor papers for presentation at the annual meeting. Active Members who have been in practice for greater than 15 years may complete their term of elected office but are ineligible for any new position.  This same group of Active Members can sponsor but do not present papers at Society meetings nor should they apply for or receive any grant funding.
  2. Inactive Membership shall be granted to Members upon receipt of written request.  Inactive  members will no longer receive a subscription to the Journal. Inactive  Members are not required to pay annual dues nor are they allowed to sponsor new member applications or papers submitted to the annual meeting. Inactive Members may reactivate their membership by requesting in writing and paying all back dues or three times the current year’s dues.
  3. Honorary Membership shall be granted to individuals at the discretion of the Executive Council. Honorary Members pay no dues and are not eligible for election as Society officers.
  4. Candidate Membership shall be granted to participants who are in good professional standing in an ACGME accredited general surgery, vascular surgery residency, or other vascular residency recognized by the Society. Candidate Members must provide a letter from their program director. Candidate Members may serve on Committees but shall have no voting rights. Candidate Members can present papers at the annual meeting if sponsored by an Active Member. Candidate Members may be promoted to Active Membership upon completion of their vascular surgery residency (or equivalent) and upon receipt by the society office of a copy of the vascular surgery training certificate (or equivalent) and endorsement of a VESS member. At this time, the newly promoted Active Member will be bound by the requirements of active membership in the society.
  5. Associate Membership shall be limited to non-vascular trained physicians and surgeons with either an MD or DO degree, scientists active in vascular medicine or surgical research, physician extenders in vascular specialties (RNs, PAs, NPs) and vascular technologists. These members shall pay half dues, have no voting rights, cannot be elected as officers of the society, but may submit abstracts and papers to the meetings.
  6. Medical Student Membership shall be open to those enrolled in an accredited alopatic or osteopathic medical school.

Article IV – Election of Members

The process of election of active members to the Society shall be as follows:

  1. Membership enrollment in the Society shall be completed via electronic application through the website.
  2. Completed applications shall be submitted 3 months prior to any scheduled business meeting, at which time the candidate shall be considered for election. A recommendation from an active society member is required to complete the application.
  3. The names of the applicants recommended for membership by the Executive Committee shall be submitted to the members at the business meeting.
  4. Election to membership shall be by secret ballot, by a three-fourths (3/4) affirmative vote of the membership present.
  5. An applicant who fails to be elected at one meeting may be reconsidered at the next two business meetings of the Society

Article V – Dues and Fees

  1. Dues and fees shall be levied by the Executive Committee and approved by the membership at the annual meeting.
  2. Any member whose dues remain unpaid for a period of three years shall be dropped from membership, provided that notification of such lapse is given at least three months prior to its effective date. The member may be reinstated on approval of the Executive Committee following payment of the dues in arrears.

Article VI – Resignations, Expulsions

  1. Resignations of members otherwise in good standing shall be accepted by a majority vote of the Executive Committee.
  2. Charges of unprofessional or unethical conduct against any member of the Society, if proffered in writing and submitted to the Executive Committee, must be acted upon within one year. The Executive Committee’s concurrence or disallowance of the charges shall be presented to the membership at the annual meeting. A three-fourths (3/4) affirmative vote of the members present shall be required for expulsion.

Article VII – Officers: Elections and Duties

  1. The officers of this Society shall consist of a president, president-elect, secretary, treasurer, and recorder; all to be elected as provided in these bylaws.
  2. The president shall preside at Executive Committee meetings and the Annual Meeting. Successors to vacated offices of the Society shall be appointed by the president until the position is filled at the next annual meeting.
  3. The president and president-elect of the Society shall be elected for terms of one year each. The secretary, treasurer &recorder, shall be elected for three-year terms; and councilors at large shall be elected for 2-year terms.
  4. The president-elect, in the absence or incapacity of the president, shall perform the duties of the president’s office.
  5. In the absence of both the president and president-elect, the chair shall be assumed by a president pro tem, elected by such members of the Executive Committee as are present.
  6. The secretary shall keep minutes at the meetings of the Society and the Executive Committee, update the Executive Committee on membership database and new applicant files and conduct correspondence of the Society. The Secretary will issue an annual written report at the Annual Meeting.
  7. The Treasurer shall receive all monies and funds belonging to the Society, pay all bills, render bills for dues and assessments, and report to the membership at the annual meeting. The treasurer will prepare an annual report for audit.
  8. The Recorder shall receive all papers presented before the Society. The recorder shall be responsible for assuring prompt editorial review of manuscripts in concert with other Society members.
  9. The Councilors-at-large shall be elected for two-year terms, with election of two councilors occurring annually so as to provide overlapping terms.

Article VIII – Executive Committee

    1. There shall be an Executive Committee consisting of the president, president- elect, secretary, treasurer, recorder, councilors-at-large, and the two most recent past presidents.
    2. Committee Chairs shall be non-voting members of the EC and are invited to attend the Executive Committee Meetings and Conference Calls at the direction of the President.
    3. The Executive Committee shall be the governing body of the Society and shall have full power to manage and act on all affairs of the Society.
    4. Executive Committee meetings shall be held at the call of the president of the Society.
    5. A majority of the members of the Executive Committee shall constitute a quorum for the transaction of business.
    6. All members of the executive committee will be required to complete a conflict of interest declaration prior to their appointment. This declaration must be approved by a majority of the remaining executive committee members.  If the executive committee requests, the member must divest themselves of a designated conflict of interest prior to assumption of the appointment.  A conflict of interest is defined as any direct financial reimbursement to an individual or their spouse.  It does not include non-specified research contributions to an institution.

Article IX – Committees and Representatives

Standing committees of the Society shall consist of a nominating committee, a spring program committee, a winter program committee, a grants & scholarship committee, a fundraising committee, a bylaws committee, a membership development committee, a women & diversity committee, a vascular resident education committee, student education committee and a communications committee.

The Nominating Committee shall consist of the current president in office, the president-elect and the two most recent past presidents. Its functions shall be to make up a slate of officers for the Society, and to nominate representatives to affiliated societies to be presented to the Executive Committee at the annual meeting. The proposed slate shall then be presented for vote during the Annual Member Business Meeting.

Representatives shall be appointed by the nominating committee in concert with the Executive Committee to serve on the American College of Surgeons Board of Governors, American College of Surgeons Advisory Council for Surgical Specialties, Vascular Surgery Board of the ABS and the SVS Executive Committee. Each representative shall serve a three-year term unless otherwise noted by the Executive Committee. From time to time, other organizations may seek representation from the Society. Additional representatives shall be appointed in the same manner outlined above.

The Spring Program Committee shall work in concert with the SVS Program Committee to select papers and make up the program for upcoming meetings.  The Spring Program Chair shall be named by the Executive Committee and serve a term of two years. The Committee will consist of 6 additional society members serving a term of two years each, with three members alternating years to allow for overlap.

The Winter Program Committee shall solicit papers and other presentations from members and other individuals and make up the programs for upcoming meetings.  The Winter Program Chair shall be named by the Executive Committee and serve a term of one year.  The Executive Committee will also name a Vice Chair for the Winter Program Committee for continuity.  The Vice Chair will advance to the Chair.   The Committee will consist of no less than 6 and no more than 10 additional Society members serving staggered terms of two years to allow for overlap.

The Grants & Scholarships Committee shall consist of six members, a chairman, selected by the Executive Committee, 3 Councilors-at-Large, and 2 remaining at-large committee members selected by the committee chairman. This committee shall serve for two years. Its function shall be to review educational grant award applications and to report award recipients to the executive committee at the annual meeting.

The Fundraising Committee shall consist of ten members. Its function shall be to research and implement comprehensive fundraising campaigns to support the society. A committee chairman shall be appointed by the Executive Committee to serve a two-year term. Other committee members shall be the president-elect, the treasurer, the secretary and the newly appointed councilor-at-large. The committee chairman will select up to 4 additional society members to assist with this task. In addition, the current society president shall be an Ex-Officio member.

The Bylaws Committee shall consist of three members to serve overlapping terms of three years each. A new member shall be appointed annually by the Executive Committee. The most senior member of the By-Laws Committee shall serve as Chair. The By- Laws Committee shall review By-Laws from time to time as directed by the Council and when appropriate, make recommendations regarding amendments.

The Membership Development Committee shall consist of a chair and four members serving two year terms.   The Secretary shall serve as ex-officio. New members shall be appointed annually by the Executive Committee. The committee shall review all applications and present their nominations for membership to the Executive Committee for review and ratification at the Annual Business Meeting. The Committee shall also assist the Secretary with membership development and expansion campaigns.

The Women and Diversity Committee shall consist of four members to serve overlapping terms of four years each.  The most senior member shall serve as chair for one year.  Open positions shall be appointed by the executive committee.  The purpose of this committee is to identify and promote ways to address minority issues in vascular surgery, and encourage women and minorities to actively participate in the society and its committees.

The Communications Committee shall consist of one Chair serving a three-year term, and is responsible for organizing, coordinating, and implementing all communication to the membership and along with the Secretary will oversee subcommittee functions. The Communication Chair is appointed by the Executive Committee for a maximum three-year term renewed annually. The Committee shall consist of two subcommittees:

  1. Website sub-committee consisting of one chair serving a two-year term and three sub-committee members appointed for 2 year terms, and is responsible for all web-based and electronic communication, and maintenance of the Society website.
  2. Newsletter sub-committee consisting of one chair serving a two-year term and  three sub-committee members appointed for 2 year terms, and is responsible for population of content for the membership newsletters

The Vascular Resident Education Committee shall consist of eight members.  Six members to serve overlapping terms of two years each.  Its function shall be to organize and execute the Fellows Program and the Technology Forum at the VESS Annual Meeting.  Two new members shall be appointed annually by the Executive Committee.  The two most senior members of the Vascular Resident Education Committee shall serve as Co-Chairs. The two out-going co-chairs shall be Ex-Officio members.

Student Education Committee shall consist of no more than 10 members.  Five members to serve overlapping terms of two years each.  It’s function shall be to organize and execute the Student Mentor Program during the VESS Annual Meeting.

Article X – Meetings

  1. The Society shall hold an annual meeting, customarily in winter, and held at a time and place selected by the Executive Committee.
  2. The business meeting of the Society shall be conducted during the annual meeting.
  3. All active members are encouraged to attend the annual meeting one year out of every three years. There is no attendance requirement for any other member category.
  4. Special meetings may be called at any time by the president, or a simple majority of the Executive Committee.

Article XI – Quorum

The members present at any official meeting of the society shall constitute a quorum necessary to change the constitution and bylaws of the Society, to make assessments, to authorize appropriations or expenditures of money other than those required in the routine business of the Society, to elect officers and members, and to expel members.

Article XII – Alterations, Repeal

Bylaws may be altered or repealed at the annual meeting by a two-thirds (2/3) affirmative vote of the members present.

Article XIII – Procedure

Proceedings of the Society shall be conducted under Robert’s Rules of Order.

Amended – August, 2012

Amended – February, 2013

Amended – January, 2014

Amended – February, 2016

Amended – February 2018

Amended – February 2019

Amended – June 2020